Accra, Ghana · Platforms · Automation · Accounting · Blockchain
To cut cost, sharpen the customer experience and open up growth. Bookings, rosters, fees, stock, payments and the books — we replace the notebook, the spreadsheet and the WhatsApp thread with a platform that does the routine work itself, and we stay on to run it.
Platforms built and run by Covenra-Ghoshen Ltd
What changes
We start from what the business needs to be different at the end, not from a list of features. Every piece of work we take on is aimed at one of three things.
Retyping, reconciling and chasing are wages spent on copying. We move that work into the system and leave your people the decisions.
In our work ShiftSync reads a photographed paper roster and schedules the month without conflicts. AI Accountant reconciles bank statements against the ledger.
Customers should be able to book, pay and see where things stand without phoning you — on the connection they actually have.
In our work Refuse lets a household book a pickup and pay by Mobile Money from a phone. School Management sends guardians fees and results by SMS.
A business that runs on one person's memory cannot add a branch. A platform with clean records and reporting can take on more without taking on the same again in staff.
In our work Circle Management Services lets owners abroad run sales and building projects in Ghana from monthly statements and photo evidence.
Services
Some businesses need the platform replaced. Others have systems that work but still need people to push every record through them. Most need a bit of both — we will tell you which.
We design, build and host the system the business runs on — customer-facing and back office — and migrate what you already have into it rather than starting you from nothing.
Start a rebuildWhat we do
A good fit when
We connect what you already use and automate the routine between them. Every automated step can be reviewed before it posts — nothing is filed silently.
Automate a processWhat we do
A good fit when
Work
Our own products are the best evidence of how we would build yours. Each one replaced a paper, phone or spreadsheet process with a platform that keeps the record and does the routine work.
| Entry | What it does | Who it is for | Status |
|---|---|---|---|
| Circle Mobile · five apps | One account, five applications: a savings group, a marketplace with escrow, a trades directory, a parcel service, and a personal money and career space. | Ghanaians at home and their groups |
In development Get the app |
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Ghanaian life already runs on circles — susu groups, church societies, family networks, the trader you always use. Circle gives each of those a place to live, with one sign-in across all five.
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| Circle Management Services Web | An append-only ledger for goods and money sent home, where every movement carries photo evidence and projects report progress by milestone. | Diaspora Ghanaians and their agents |
In development Open app |
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Diaspora Ghanaians ship goods home to be sold and send money home to build, through relatives they cannot supervise. Goods get sold with no accounting, building money disappears, photographs are staged. This makes the software the proof.
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| ShiftSync Mobile | Photograph a paper duty roster and get the month scheduled without conflicts — swaps, leave, clock-in and payroll export included. | Hospitals, restaurants, shift-based teams |
In development Visit site |
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Most rosters in Ghana are still drawn on paper and photocopied. ShiftSync reads the paper rather than demanding everyone abandon it, then holds the schedule to the rules that were always implicit.
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| Church Management Web | Membership, attendance, giving and pastoral records in one place, with the reporting a church council actually asks for. | Churches and parachurch bodies |
In development Visit site |
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Churches keep more records than most small businesses and usually keep them in three incompatible places. This consolidates them and produces the year-end reporting without a fortnight of collation.
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| Hotel Management Web · offline-first | Front desk, folio and night audit for independent hotels — built so a double booking cannot be recorded and a paid folio cannot be quietly rewritten. | Independent hotels in West Africa |
In development Talk to us |
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A property management system for hotels that do not have a reliable line to the internet or a budget for per-room licensing. The guest ledger is append-only: a void is a reversing entry, every charge names the person who made it, and the room-availability rule lives in the database rather than in a check the application might skip.
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| School Management Web · admin, teacher, parent | Register, continuous assessment, report cards and fee collection for Ghanaian schools, on the GES curriculum and the BECE and WASSCE grading the school already uses. | Basic and secondary schools in Ghana |
In development Talk to us |
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One application for the head teacher, the class teacher and the parent. Marks and money are append-only — a corrected score keeps the score it corrected, so a term's grades can be explained rather than only asserted. Score entry works with the network down and syncs afterwards.
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| Refuse Mobile | Book a waste pickup or pay a monthly collection fee from a phone, and give the collector a job queue instead of a string of phone calls. | Households and small businesses in Accra |
In development Talk to us |
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Waste collection in Ghana runs on phone calls and cash, which means nobody can prove a pickup was paid for or that it happened. Refuse puts the request, the payment and the completed collection in one record the household and the operator both see.
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| ERP implementation Service | Accounting, inventory and financial reporting built on Odoo Community — installed, configured, hosted, backed up and supported. | Small and medium businesses |
Available Talk to us |
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Odoo Community is free and open-source. It is also not ready, out of the box, to run a Ghanaian business. The work is in the setup — and in being there afterwards.
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| AI Accountant Automation layer | An assistant sitting on top of the books that reads documents, drafts entries and answers questions about the accounts in plain language. | Existing ERP clients |
In development Talk to us |
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Bookkeeping is mostly reading paper and typing it in again. That part does not need a person. Judgement does, and stays with your accountant.
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On Odoo. Odoo Community is published by Odoo S.A. under an open-source licence. Covenra-Ghoshen Ltd is independent, with no partnership, affiliation or reseller relationship with them. We do not sell the software — it is free and you may download it yourself. We sell the implementation, hosting and support around it.
Practice
A platform is only as good as the records it keeps. Books, databases and chains are three ways of keeping a record you can trust — and automation is what stops a person having to copy between them.
Web and mobile applications built to work on the connection people actually have — offline-capable, evidence-backed, and maintained after launch rather than handed over and forgotten.
The work that eats a week every month — reading documents, reconciling statements, chasing what has not been filed. We automate the routine and leave the judgement to your people.
Full accounting, inventory and financial reporting built on Odoo Community — configured to Ghanaian tax practice, migrated from whatever you keep records in now, hosted and supported.
Where a record has to be verifiable by people who do not trust each other — provenance, settlement, tokenised assets — we design and build on-chain systems, and say plainly when a database would serve you better.
Approach
A record that cannot be checked is worth very little. Where it matters, our systems attach proof to the entry — a photograph, a receipt, a timestamp — and keep the history append-only, so what was written yesterday still reads the same today.
Mobile data here is neither free nor reliable. Our applications queue work offline and reconcile when the signal returns, rather than assuming a connection that is not there.
We build on open-source foundations where that is the right answer, and we will tell you when a database serves you better than a blockchain, or a spreadsheet better than either. Selling you the wrong thing costs us the next project.
Contact
A platform that has outgrown its spreadsheets, customers who have to phone to find out where things stand, a month-end that takes a week, or a process that should not need a person at all. Start there and we will tell you honestly what to rebuild, what to automate, and what to leave alone.